Graduation Process & Application

Note: Spring and Fall term degree candidates must walk in the term in which they are completing their degree. Summer undergraduate level candidates are invited to walk in the Spring ceremonies. Summer graduate level candidates are invited to walk in the Fall ceremonies.

Application Deadlines

MSU-Undergraduate

• October 1 st for Spring graduation, submitted preceding Fall semester
• March 1 st for Summer and Fall graduation, submitted the preceding Spring semester

MSU-Graduate

• June 10th for Summer graduation, submitted the semester of intended graduation
• September 20th for Fall graduation, submitted the semester of intended graduation
• February 5th for Spring graduation, submitted the semester of intended graduation

For application details, please see the Graduate School's website.

Gallatin College

• October 1 st for Spring graduation, AA/AS/AAS applications submitted the preceding Fall semester

• December 1 st for Spring graduation, Certificate of Applied Science and Professional certificates submitted preceding Fall semester
• March 1 st for Summer and Fall graduation, all credentials due the preceding Fall semester

5 Step Graduation Process

1. Perform an Evaluation in DegreeWorks with Academic Advisor.
2. Complete an Application for graduation online via MyInfo. (*The online application in MyInfo will not be available to you until your Notes are updated by your Advisor and Certifying Officer.*)
3. Participate in Priority Registration for the upcoming semester.
4. Attend your Commencement ceremony (optional).
5. Receive your Diploma to the address you provide.

Click each drop down menu below for additional information.

EVALUATION

• Does your DegreeWorks worksheet reflect your academic progress as you would expect (if not contact your advisor)?
• Are all requirements on Degree Works shown as either completed (green check mark) or in progress (blue tilde) or will they be after you register for next semester? (see Example below)
• Will you be able to successfully complete all of the classes remaining for your degree by the end of next semester?
• Will you have at least a 2.0 cumulative GPA at the end of next semester?

If you answered "yes" to all of these, move on to Step #2: Application

APPLICATION

Undergraduate and Gallatin College Students

Graduate Students

Graduate students, please visit The Graduate School’s website for application process. Turn in applications to the Graduate School.

REGISTRATION

• Visit your advisor to create a Plan in Degree Works.
• Watch for the Registrar’s Office to announce Priority Registration, and register on your designated day based on your approved Degree Works Plan.
• Review final grades after current semester ends, adjust upcoming semester registration accordingly.
• Review academic standing. As stated in the Undergraduate Catalog, "students must have a 2.00 term and cumulative GPA to graduate."
• Review and monitor Degree Works notes section for Registration Audit results, adjust upcoming semester registration accordingly.
  • If a discrepancy is found, please work with your advisor to get it resolved as soon as possible and notify the Office of the Registrar.
  • If no discrepancy is found, get ready for Commencement!

  Registering In Absentia

  A student must be registered at Montana State University the semester of his or her graduation. If the student is not required to take any courses at Montana State University during the final semester, he or she must process an “in absentia” registration and pay a registration fee of $30 before the end of the third week of the semester he or she expects to earn a degree. Arrangements for this registration must be made by the student with the Registrar.

  COMMENCEMENT

  You've made it this far, now it's time to celebrate!

  Please keep in mind, though, that the Commencement ceremony is just that: Ceremonial. Even though candidates are recognized on this day for their outstanding achievements, final semester grades will not yet been posted and no degrees will have officially been awarded. The awarding process will start the week after Commencement, so keep an eye on your DegreeWorks for the final confirmation of your degree being awarded.

  DIPLOMA

  • Log into MyInfo to update your Mailing Address to where you would like your diploma shipped.
  • Review final semester grades when they have been posted, and monitor your Degree Works notes for confirmation of your degree being awarded.
  • If an issue is found, the Registrar's Office will first work to resolve it through your department, and if we need you, we will call or email you. Please make yourself available.
  • If no issues are found, your degree will be posted to your official transcript, and you can expect to receive your diploma in the following time frame:
    • Spring Graduates – July
    • Summer Graduates – October
    • Fall Graduates – March

    Set Yourself Up for Success

    • Know your application deadlines- (see "Application Deadlines" above).
    • Monitor your progress towards graduation.
    • Monitor your DegreeWorks for notes on discrepancies.
    • Monitor your preferred email inbox.

    General Definitions

    Dual Degree Candidate

    A student who is pursuing two degrees. This student will have completed each program degree requirements as well as an additional 30 credits. Generally completing 150+ credits. Student will receive two diplomas.

    Dual Major Candidate

    A student who is pursuing two majors. This student will have completed each program degree requirements. Generally completing 120 credits. Student will receive one diploma.

    Primary Advisor

    The advisor for your primary degree or major.

    Certifying Officer

    Departmental-specific individual who certifies degrees. Your department administrator or Primary Advisor will give you this information.

    Information for Baccalaureate Certificate Candidates

    If you are seeking a Baccalaureate level certificate (Business Management, Entrepreneurship, Gerontology, Life-Scholars, Arabic, or Pre-Med) and no other credential in the same semester, please complete this stand alone application after speaking with your advisor:

    Office of the Registrar
    Montana State University
    111 Montana Hall (campus map)
    P.O. Box 172660
    Bozeman, MT 59717-2660

    Office Hours
    8 a.m. to 5 p.m.
    Monday through Friday
    Excludes University Holidays

    Contact
    Telephone: (406) 994-6650
    Fax: (406) 994-1972
    Email: [email protected]

    Registrar
    Antoni Campeau